## Introduction

Mendeley is a free program to manage your references and PDFs. It is multi-platform (like TeXworks). Once you have downloaded Mendeley and created an account, there are three ways to add references in Mendeley.

1. Using the web importer: This is useful when you want to add a reference from a paper on IEEE Xplore or a google scholar search. You can install the web importer from this page. It is a simple bookmark. For example, let’s say we perform a search on google scholar and get the following hits:

Then, by clicking on the web importer, a popup window shows up, from which you can import single hits from the list or all of them.

2. Adding PDFs in the desktop application: If you have a PDF file, for example a report, that you want to add to Mendeley, you can do that directly in the Desktop program. Mendeley should be able to extract most of the information from the PDF (title, author, year), but you can edit this yourself once the PDF is added to your library.
3. Manually adding a reference: If you want to add a reference manually, you can also do that by selecting “File -> Add Entry Manually”.

## How are your references managed?

After you have created a Mendeley account, all your references will also be stored online. In addition, you can choose to also upload your PDF files associated with the references to Mendeley servers. In that way, you can have all your PDFs online and synced between different computers. Once your PDF files are added in Mendeley, you can let it automatically organize them in some folder (“Tools->Options->File Organizer”).

## Exporting the citations

One important point is how to get your references out of Mendeley and use them when you write a paper. I will here assume that you use Latex and want to get some Bibtex file with your references in it.
There are plugins for Word and LibreOffice, too, but I haven’t tested them.

First, you need to give bibtex citation keys to your references. You can do it by hand, or let Mendeley do it, in which case the citation key are [AuthorYear], and “a”, “b”, “c”, … are appended if you have several references from the same author and same year.
I personally prefer [AuthorYearTitle], where “Title” is the first meaningful word in the title, for example “Hamon2012Stochastic”.

Then, to get your citations out of Mendeley in a bibtex file, there are several cases:

1. You want to get only some of your references out of Mendeley: select the references that you want to export, right-click on them and choose “Export”. Then save the Bibtex file where you want to have it.
2. You want to get all your references out of Mendeley. In this case, you go to “Tools->Options->BibTeX” and enable “BibTeX syncing”. This will create BibTeX files at the location that you choose in the field “Path”. These files will be automatically updated by Mendeley with all the references in your library. The update is made when you press “Sync” in Mendeley.

## A possible workflow

When I run across an article that looks interesting, I add it to Mendeley and tag it with “to-read”. I also have created collections for different topics, e.g. “Wind power forecasting”, “Voltage stability”, and so on. When the reference is added to Mendeley, I download the PDF, rename it according to my bibtex citation key and add it to the reference in Mendeley, which then moves the PDF to a specific folder (in my case, a folder on my Skydrive account). Hence, all my papers in that folder are named after my bibtex citation keys, which is really convenient when I am looking for something (and also because I keep my notes in org-mode, using some workflow similar to what is explained here, there and there).

When I have some spare time to read, I search for “tag:to-read” in all my documents in Mendeley, which brings up a list of all articles waiting to be read.
Note that there is a “read” flag built-in in Mendeley, but I don’t use it.
I don’t use the built-in annotation feature, but put my notes in separate org-mode formatted text files.

Mendeley keeps a bibtex file updated with all my references.
When I am writing an article, I simply copy this file to Latex working directory.

## Wrap-up

This was a succinct presentation of Mendeley. There many features that I don’t use (for example, you can create groups with other people and share papers inside these groups). Overall, I have found it to fit quite well in the rest of my workflow. There are some glitches, though. I had some problems with bibtex syncinc for example. Some fields were not properly formatted and displayed badly in the resulting bibliography in Latex, but these were special cases, and it works smoothly in most cases.

## Software for research: TeXworks

This is the first article in a new series of articles about useful software for research such as LateX editors, reference managers and note-taking applications.
Feel free to comment the posts and to present other software you use yourself!

There is a comprehensive table which compares many LateX editors on Wikipedia, but I will talk more about my personal experience of using TeXworks.

TeXworks is inspired by another editor, TeXShop. I personally like the uncluttered environment that it offers. TeXShop is shipped with the main LateX distributions such as TeX Live and MiKTeX. It is multiplatform so that once you get used to it (which doesn’t require much time) you’ll be comfortable on Windows, Mac OS and Linux.

The PDF reader integrates forward and reverse search so you can control-click (apple-click on Mac) somewhere in the source file and that’ll take you to the corresponding line of the PDF file, and vice versa.

## Some tips and tricks

### Completion

Another handy feature is that you can define your own completions so that if you type, for example, bfig and TAB, TeXworks will automatically replace bfig with a whole figure environment:

\begin{figure}
\end{figure}

It is easy to define your own completions, or to modify the existing ones. To do so, go to the Help menu and click on Settings and resources. A window appears with two links. Click on the second link Resources. This will take you to a folder. Open the completion folder. This folder contains text files which define the completions. If you want to add your own completion, open, for example, tw-latex.txt in a text editor. Then follow the instruction in the manual (Help menu ->/A short manual for TeXworks/ -> Section A.3 Roots for completion). See also the wiki.

### Easy configuration of run modes

If you are just interested in getting a PDF out of your LateX code, the most straightforward way is probably the default use of pdflatex. It is, however, possible to run latex + dvips + ps2pdf if you wish (and you probably do, for example when you send a publication to IEEE). The procedure is well explained in TeXWorks’ wiki.

### Templates

If you start writing a lot of LateX documents, you’ll probably want to have default templates for articles, presentations, …
In these templates you define which packages you would like to load, which commands you would like to be defined and so on, so that you can start off writing a new LateX document comfortably with everything already set up.

So you can just create your template (that is a LateX source file with everything – preambles, packages, … – but the main content) and save it in the folder templates in your Resources folder (already discussed above).
You might need to create the folder templates if it doesn’t already exist.
Then you can create a new document from this template by clicking on File -> New from Template….

## EE PhD Council 2013

A new EE PhD council for 2013 was elected 2012-11-28. The representative positions and members were elected as follows;

Chair Pia Grahn (Electric Power Systems)
Vice-Chair Nicolas Schrammar (Communication Theory)
Employment committee Kristina Östman (Electric Power Systems), Richard Scharff (Electric Power Systems) and Mariana Dalarsson (Electromagnetic Engineering)
Undergraduate education Camille Hamon (Electric Power Systems)
Graduate education Davood Babazadeh (Industrial Information and Control Systems), Per Westerlund (Electromagnetic Engineering)
Member Andreas Krings (Electrical Energy Conversion), Antonios Antonopoulos (Electrical Energy Conversion)
We thank Kun Zhu for the two years with us in the Council and wish him the best of luck for the future!
Also, a warm welcome goes to the new members Kristina Östman, Davood Babazadeh and Per Westerlund!

Posted in Okategoriserat | 2 Comments

## Fika for all PhD Students and Post Docs from the EE school

All PhD students and Post Docs from the EE school are warmly welcome to drop by for a coffee break on Wednesday, 21 March at 15.00 in the entrance floor of the Q building.

## PhD Council 2012

Before Christmas, the EE PhD council held the yearly election meeting for the next period.

The new EE PHD council members for 2012 are presented here:

Chair Pia Grahn (Electric Power Systems)

Vice-Chair Kun Zhu (Industrial Control Systems)

Employment committee Camille Hamon (Electric Power Systems), Richard Scharff (Electric Power Systems) and Mariana Dalarsson (Electromagnetic Engineering)

Undergraduate education Camille Hamon (Electric Power Systems)

Graduate education Antonios Antonopoulos (Electrical Machines and Power Electronics) and Nicolas Schrammar (Communication Theory)

Member Andreas Krings (Electrical Machines and Power Electronics)

We thank Leefke for her efforts as chairwoman during last year, and wish her the best.

Kind regards,

Pia Grahn,

Chair of the EE PhD council 2012

## Updated web pages for the new doctoral program

Here you can find all information about the new doctoral program:

http://www.kth.se/ees/utbildning/forskarutbildning/doctoral-program?l=en_UK

Including basic and advanced courses per track. Unfortunately there is still no course list for the general skills….

Posted in Okategoriserat | 1 Comment

## Innebandy on Tuesdays again

Innebandy (also known as floorball or street hockey) has started again for all employees of the EE school.

We play every Tuesday morning from 8:30 to 9:30 in KTH Hallen.

All PhD students are very welcome to join!

## PhD courses in general skills fall 2011

Within the new doctoral program there are 2 courses in general skills planned for the fall 2011:

LH200V Grundläggande kommunikations- och undervisningslära (GKU) 3hp

Pedagogical course. Given in the fall. In Swedish. Doctoral students from the School of EE  can participate. For more information and how to apply see http://www.kth.se/ece/avdteach/ped/kurser/grundkurser/LH200V/HT11-1

(This course will be revised and given in English in the spring 2012. More details to follow later.)

Forskningsmetodik 3 hp – Hösten 2011

Starting date and course information to be announced later. Interested students should contact Kathy Hammar kathyh@kth.se

## Waffle and Icecream for those work hard in step competition

EE PhD council is planning an Waffel and Icecream event in the middle of June for all PhD students and Postdoc. Special awards will go to our colleagues who have been working hard in step competition.

Let us decide a date:

http://www.doodle.com/aqki7w4s29g5snvs

Cheers

Kun ZHU
Vicechair of EE PhD council

zhuk@ics.kth.se

## IEEE PDF eXpress: problems and solutions

Some of you may have run into the following problem: you have been accepted to an IEEE conference but your paper cannot be published on IEEE Xplore because it does not fulfill the requirements for publication on this website.

You can check whether your paper fulfills these requirements by uploading it on the IEEE PDF eXpress Plus webpage (you need a login usually provided by the conference you registered to). Then you get a report stating what you need to change to make your paper compatible, if it is not.

IEEE has some guidelines to help you solve compatibility issues. However, they were not useful in my case. My paper did not fulfill the requirements because of two main reasons: bookmarks were found in the pdf file of my article and some fonts were not embedded in the pdf file.

If you ever have the same problems, here are some solutions I found.

[Edit: The solutions below apply when you create a pdf file through latex + dvips + ps2pdf. Those of you who use pdflatex can try Sébastien's suggestion in the comments. Thanks Sébastien for sharing this!]

For the bookmark issues, you need to load the hyperref package with the option “bookmarks=false”. This means that you need to write this in the preamble of your latex file:

\usepackage[bookmarks=false]{hyperref}

For the font issue, the problem seems to arise when converting the ps file to pdf. On this website, a solution is given by running gswin32 on your ps file with some options:

gswin32c.exe -dSAFER -dNOPLATFONTS -dNOPAUSE -dBATCH -sDEVICE=pdfwrite -sPAPERSIZE=letter -dCompatibilityLevel=1.4 -dPDFSETTINGS=/printer -dCompatibilityLevel=1.4 -dMaxSubsetPct=100 -dSubsetFonts=true -dEmbedAllFonts=true -sOutputFile=mypaper.pdf -f mypaper.ps

Where you replace mypaper.ps by the name of your ps file.

This is not very simple because you have to invoke the command line. Most latex editors let you customize the ps to pdf process. Here is how I have done it for winedt:

You have to change the execution mode for conversion from ps to pdf. It is in the menu “options”:

There you have to change the field named “switches” with the following line:

-dSAFER -dNOPLATFONTS -dNOPAUSE -dBATCH -sDEVICE=pdfwrite -sPAPERSIZE=letter -dCompatibilityLevel=1.4 -dPDFSETTINGS=/printer -dCompatibilityLevel=1.4 -dMaxSubsetPct=100 -dSubsetFonts=true -dEmbedAllFonts=true

That’s it!

Try now to reupload your new pdf file to the IEEE PDF eXpress website. You should now have got rid of both bookmark and font issues.

Posted in Latex tips | 4 Comments