Economy and travel
All reimbursement of expenses in connection with traveling requires that you submit a travel bill (https://login.kth.se/login?service=https%3A%2F%2Fkth.ebuilder.se%2FCASLogin). If you have incurred other expenses, such as purchases or representation you have to fill in an expenses form. If it is for representation you must attach a list of participants. Any receipts must be less than a year old. The form must be signed by someone with attestation rights.
Only employess can be reimbursed. If you are a student or have a stipendium you are not supposed to have expenses, but if you have, a supervisor/teacher/colleague will have to pay you and claim the expense as his/her own..
The form should be sent to Deans office, Lindstedtsvägen 30 for payment.
All purchases must be approved by someone with delegation for attestation rights, se below:
DIVISION HEADS WITH DELEGATION FOR ATTESTATION RIGHTS
MHA General Pär Jönsson
Computers, accessories and peripherals Tosse Bång
MHB Degree studies Anders Eliasson
MHC Physical metallurgy John Ågren
MHD Mechanical metallurgy Stefan Jonsson
MHE Computational thermodynamics Malin Selleby
MHG Ceramics Zhe Zhao
MHH Materials technology Rolf Sandström
MHJ Engineering materials physics Lyuoba Belova
MHK Materials process science Teng Lidong
MHL Applied materials physics Börje Johansson
MHM Energy and furnace technology Weihong Yang
MHN Technical support Du Sichen
MHO Applied process metallurgy Pär Jönsson
MHP Micro modelling Du sichen
MHQ Brinell Centre Rolf Sandström
MHS Hero-M John Ågren
MHT Casting of metals Pär Jönsson
KTH uses an electronic invoice system, EFH. This means that all invoices should be addressed to:
Kungliga Tekniska Högskolan
104 50 Stockholm
Your invoice reference is your user name followed by KTHITM. Only employees of KTH can be used as references. Stipendium students have to use their supervisor’s invoice reference.
If an invoice has landed in your mailbox, it must be forwarded to Fakturacentralen. Write your reference on the invoice, scan it and send it to firstname.lastname@example.org . When the invoice has been entered into the system, you will receive an e-mail with a link to the EFH-system where you can sign it.
For more information, contact Birgitta Ekblad, financial administrator, Dean’s office, phone 7613.
When you order something to be delivered, you must use a different post code, 114 28.
PAYMENT WITH THE DEPARTMENT CREDIT CARD
To avoid cash expenses, the department credit card may be used to book and pay for conferences, tickets, books, memberships, etc. Contact Eva Werner Sundén for assistance. These transactions are only handled on office hours. Bring documentation, e.g. a web printout, signed by the proper authority and with the applicable project number.
MSE uses Svanströms for office supplies. We use a system with a pre-ordered assortment. Once a week, a Svanströms representative replenishes our supplies. Should you miss something, you can order it yourself. A catalogue can be found in the mail room. E-mail your order to email@example.com . You must give the MSE account number 75258 and your invoice reference. Questions and views regarding the selection should be sent to Peter Åström or Eva Werner Sundén.
All computers and accessories must be ordered by Jan Bång.
All traveling must be approved by the head of your division. In order for your insurance to be valid, a travel order must be submitted before your trip.
KTH uses Ticket Affärsresor as our travel agency, phone 08-585 747 50 or KTH-RES (http://intra.kth.se/administration/kth-res).
Travel expenses are handled in KTH-RES. Send the expenses appendices to:
ITM Deans office, Lindstedstvägen 30.
KTH have taken a collective travel insurance for all its employees with Kammarkollegiet. Anyone traveling to a non-convention country should carry a Swedish State Business Travel Insurance Certificate. This can be ordered from the Deans office (firstname.lastname@example.org).