Time plan for Ph.D. defence

Weeks to be counted is between January 7th - June 15th and August 15th - December 20th

Time To-do before defence To be done by
> 10 weeks Form Advance reviewer for licentiate thesis/doctoral thesis (FO-FOGR), hand in to PA for signing, PA will send to Kansli SCI. Respondent
10 weeks The advance reviewer is appointed by the director of graduate studies (FA). The thesis should now be almost completed. Contact opponent (2), examination committee (including reserve member) and chairman (3). Book the lecture hall. See "Grading Board and Faculty Examiner" for more information. Respondent
6 weeks Send the following forms to the PA Ph.D.-program:
- Form Anmälan–Disputation, doktorsexamen (FO-ANDI).
- Form Individuell studieplan (FO-INDS-eng). Final version.
- Form Summering av kvalitetsgranskning (FO-SUKV).
- Via e-mail: Preliminary version of thesis with all articles included in the same document.
- Study plan and quality assurance forms are controlled and signed by head of the Ph.D.-program (PA).
- PA forwards all enclosures to SCI Offices.
Head of Department
> 5 weeks All forms submitted to the SCI Offices. PA
4 weeks Opponent and examination committee assigned. Department, opponent and examination committee notified. The thesis is now being printed
- An electronic version of the thesis is, according to the President’s decision, published in the KTH publication database DiVA at the time of exhibition.
3 weeks - The thesis shall now be distributed according the list specified in form Distributionslista för Doktorsavhandlingar FO-DIDO. It's delegated to the head of the instituion to sign the distribution list. The list is then sent to the SCI Offices.
- Departments and the KTH-calender are informed about the defence.
- Decision on the defence (spikningsprotokoll) compiled and distributed.
SCI Offices
0 weeks Oral defence  

(1) Thesis pre-review
Contact a (pre-) reviewer that can read a draft version of the thesis. The reviewer shall be a person who is subject-wise competent and can come from the same department/research unit as the supervisor and Ph.D.-student, but cannot be any of the supervisors. The reviewer shall be able to judge whether the thesis satisfies normal quality and quantity requirements for Ph.D. theses with the specific subject. The reviewer should sign the form Summering av kvalitetsgranskning.

Suggested opponent, examination committee and chairman
Contact the people suggested for opponent, examination committee and chairman as well as a reserve for the examination committee. If you are unsure about anything in this process, contact the Director for Ph.D.-studies before you contact anyone to ensure that your suggestions comply with the rules and regulations. When all the above persons are contacted and have accepted the appointments, complete the form Anmälan–Disputation, doktorsexamen. In short, the rules are;

(2) Opponent
Shall be an internationally reknowned researcher within the field of research. This is normally a professor at university in Sweden or, perhaps more commonly, abroad. Do observe specifically rules regarding objectivity and impartiality.

A reserve member in the examination committee should also be suggested. This can be a person from KTH (even from the same department/research unit), but someone who has not been involved in the work presented in the thesis.

Do observe specifically rules regarding objectivity.

(3) Chairman
Contact the proposed chairman for the oral defence procedure. This should preferably be some other experied person at KTH and not the supervisors.

To be done after defence To be done by
Form Protokoll sent to SCI Offices Supervisor
Courses registered in LADOK. Department
Defence protocol registered in LADOK. SCI Offices
Form Ansökan om doktorsexamen sent to SCI Offices. Respondent
If a different formal title is requested, e.g. Phil.Dr. rather than Tekn.Dr., one must apply for this using the a special form (FO-FORL).  
SCI Offices forwards application for Ph.D exam to CA-UFA who then issues the exam. SCI Offices
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