Application, requirements and selection

Application for exchange studies is carried out once every year from the end of November with December 16 (2019) as last day to apply. The application is for exchange studies the following academic year. After the application is closed your eligibility is assessed and the spots at the exchange universities are allocated among eligible students according to the selection rules stated below. The application for 2019/20 is closed.

Application

The application is made in two steps;at the second step the following documents are to be uploaded into the application:

  • a photo according to Photo requirements (pdf 60 kB) ,
  • a preliminary course choice (docx 58 kB)  form with a motivation to their relevance to your ongoing studies at KTH, chosen from the three first choices of university; read this FAQ (pdf 138 kB)
  • if you have actively participated in the Student Unions or Student Union Sections introduction activities for incoming exchange and Master's students, during the summer of 2018 the latest, a certificate from THS is to be uploaded into the application system as well. The certificate is valid for two consecutive application rounds, once the activities have taken place.

If you already have been nominated and carried out exchange studies, or been nominated and declined your exchange allocation, you can apply again. Please note that students not having been nominated before have priority when places are allocated.

General Data protection Regulation, GDPR

The new regulation for collection of Personal Data came into force in May, 2018. Please read this document on GDPR (pdf 144 kB)  on how KTH handles your data before you make an application.

Login

Once you have started your application in the system, you can go back there to finish it all until the last day of application. Please use the KTH login  and log in as usual to your KTH account.

Email address

In order to receive instructions from the application system, you should enter your KTH email address. Emails being redirected from that email address may not reach email addresses on these domains: live.com, live.se, hotmail.com, hotmail.se, outlook.com or gmail.com

If you would encounter technical problem, please email mobility-online@kth.se . After having completed your application, you should close the webb browser if you have been using a public computer.

Requirements

Students admitted to a three or five year at KTH must have completed two years (at the time of the exchange) to be eligable to apply for exchange studies. The student must also meet the following requirements:

  • Not have more than two unfinished courses for applicants in their second year, applicable to courses up until study period 1 the year you apply for exchange studies
  • Not have more than three unfinished courses for applicants in their third and fourth year, applicable to courses up until study period 1 the year you apply for exchange studies

All credit giving course elements must be in Ladok by 15 December and it is the responsibility of each student to secure that this is done by that date.

Student admitted to a Master's programme who has not done the bachelor's studies at KTH must have completed 15 credits or equivalent to be eligable to apply for exchange studies. If your programme is giving less than 15 credits during study period 1, please contact the international coordinator at your school.

Grade requirements at certain universities

Exchange studies are demanding in many aspects and the majority of KTH’s partner universities make an evaluation of each student’s ability to manage the studies during an exchange semester. If a student has a GPA that is lower than 3,0, it is not only difficult to manage the studies in time during the exchange period, there may also be a risk that the student will not even get admitted to the partner university. KTH therefore strongly advises students to have a minimum of 3,0 at the moment of application in December.

At a limited number of universities in for example Canada, China, France, India, Japan, Singapore and the USA, there are grade requirements for exchange studies, a specific grade point average (GPA) for KTH students to be eligible to apply for exchange studies at that university. These grade requirements are stated on each university page in the listing of exchange universities . The grade point average is calculated by the principles below, see Selection. The extra credits given after having participated in the reception of incoming exchange or master students, organized by the Student Union, can not be added to the required GPA at these universities.

Selection

There are a limited number of spots at each exchange university. If the number of applicants to a specific university exceeds the number of spots a selection is made based on the applicants nomination value. The nomination value is based on the average grades in the credit giving course elements completed in LADOK on December 15 and possible participation in the reception of incoming exchange and master students. The formula used is as follows: Total (Grades x (number of compulsory credits))/[Total (number of compulsory credits)] + 0.2 (if the student has acted as a mentor for an exchange student coming to KTH). The so called nomination value is the GPA of the student getting the last place at a university.

In order to be able to compare the grade scale (A-F) with the previous system (3-5), the letter grades are translated to figures according to the following model:

  • A = 5
  • B = 4,5
  • C = 4
  • D = 3,5
  • E = 3
  • F = 0

Rules for selection

  • Grades in figures (3,4,5) will be used on all courses that began before 1 July 2007.
  • Study qualifications are based on the courses that have been completed during study period 1, and reported by December 15th the latest. No courses runnig in both study period 1 and 2 can be included in the counting of grade point average. Exception: student admitted to a Master programme at KTH and who has no Bachelor degree from KTH, according to quota group 2, (see below), where the programme is giving less than 15 credits during study period 1, can use credits given after study period 2 in the counting of grade point average. Please contact the international coordinator at your school for detailed information.
  • Unfinished coures running over several study years cannot be included in the grade point average.
  • For students going for studies at another university during year 3, 4 or 5, only the compulsory courses in the previous years are counted. If the syllabus of the previous year's courses amount to less than 30 credits for compulsory courses per term, elective courses are included up to the total of 30 credits.
  • Completed courses that only issue the grade "pass" are not included in the grade point average.
  • If a partial grade of “pass” is given for a non-completed course, the grade is counted as a 3. If a grade is assigned in a partial course, “partial grade X points” is stated.
  • When including credits from other universities, grades from a whole finialized course at these universities are only counted if studies have been undertaken in a Bachelor or Master of Science in Engineering programme in Sweden. In all other cases the grades are not included, grade point average will be based on studies at KTH only.
  • International activities within KTH give for the momet 0.2 extra points to the grade point average. International activities are defined as students actively participating in the Student Union's or Student Union Sections' introduction activities for incoming exchange and master students. A certificate of participation is issued by THS and shoud be enclosed to your application for exchange studies. For more information on these activites visit THS  or the school section.
  • In the Master of Science in Engineering/Education Degree Programme, students study compulsory courses at the Stockholm University Teacher Education Department. This department awards the grades Pass and Pass with Distinction. These grades are awarded the figures Pass = 3, Pass with Distinction = 4.5.

Quota groups

In order to achieve a fair allocation of exchange spots to all KTH students, applicants will be divided into three quota groups:

quota group 1: Student who is studying a whole educational programme at KTH. This includes students on bachelor programmes, “högskoleingenjör”-programmes and 5-year degree programmes. Student currently in a master programme who completed the bachelor degree at KTH is also included in quota group 1.

quota group 2: Student on a 2-year master programme at KTH who got the bachelor degree at another university than KTH, in Sweden as well as other universities abroad.

quota groupe 3: Student having already been nominated and carried out exchange studies within the frame of the educational programme at KTH and applies again, or a student who has been nominated and declined the exchange allocation. These students can only be allocated a spot after the allocation to quota groups 1 and 2.

Spots at the exchange universities will be assigned in a percentage scale depending on the number of applicants in the groups 1 and 2 and will be done region by region.