Tips for presentations

Considerations for presentations

Olle Bälter, KTH CSC
The goal of all presentations is to get recipients to understand the message by focusing on this, thinking about it and discuss it, for as long time as possible. How? By liberating the audience from distractions. Begin by with the view of the audience: how would they like to see the message presented? It is important to distinguish between the message and what you are saying.

The Message

Summarize the message early in one to two sentences: Get your audience to concentrate on the message by making it interesting and everything else uninteresting
Headline Method: 2-4 headers with understandable and interesting words. Say importance. Contribute to a common thread in your reasoning. Summarize frequently. Oral presentation and written reports, are two separated things.

Identify the main message by repeating it - preferably in different ways.

Presenter

Tell us who you are early, but always start by focusing on the message.
If you are several, make sure you know who is to say what is needed. View the presentation as a rehearsed theater.
Clothing: tie for economists, but not on a shop floor.
Move (naturally), the eye follows the movements, but not dance Lambada.
If you have something that is eye-catching (bandages, black eye) tell us about it immediately.
Anxiety offset of knowledge and practice. Deep abdominal breathing, especially with his head bowed down to the feet.
Show that you are interested in the topic you will present. If you are not there: see it as a character building exercise.
Nr

Clearly, the right speed, the right direction, vary without duplication.
Credibility: Mimic / Plastic 56%, 37% Tone of voice, Said Words 7%.
Speak freely, but have poles that can be read without lifting the paper.
Work off bad habits and learn one (the audience) oprovocerande dialect.
Ask questions that captures the audience that thinks otherwise, give everyone time to think.
High pitch in speech, especially at the end of sentences => it seems uncertain.
listeners

The number affects the ability to hold a dialogue. Fewer than 30 moves easily.
Dialogue form when possible. Bribe to those who come with questions / answers if necessary.
Prerequisites? Designs, why should they listen to you? What is their interest in the topic? Why is the audience there?
When a listener asking a question, repeat it for all to hear (unless the questioner at the rear and speak strongly and clearly).
After looking at several / all audiences. If you feel uncomfortable to look into your eyes, take aim on the forehead.
Quickly summarize what you said for those who saunter in, if you are holding a series of lectures
If you give a series of presentations, eg lessons: make it clear to the audience that they are expected to be on time, but does not make it a moral issue or hold long monologues every time someone interrupts. Health friendly and regain the initiative in the presentation, you never know if there are valid reasons for being late.
No ideas are transferred intact. All that is ambiguous will be misunderstood. Of that which is not ambiguous, half will be misunderstood. Repeat therefore your main points several times in different ways.
The audience will take collective micro breaks minimum of 4 times per hour. Learn how to spot them and put into non-essential information during these breaks.
Utilities

Picture
Blur in advance, <text disturb audience>. Start upper left. Write straight, clear and with a size that is sufficient for the last line.
Sal
Scented, light, quiet, right size: slightly more seats than people.
Assistive technology (Video / Computer / Projector, etc.)
Test beforehand on the spot. Prepare to do without.
Readable from the last bench even without perfect vision? (18 points)
Does the technology something? If not, do not! Fan noise disturbs and darkness causes people to fall asleep.
Use PowerPoints (equivalent) tool for presentations. (Slide show: View Gifts Tools) and was aware that the audience loses 15% of the information compared to no PPT.
Overhead (OH)
Use only when needed. Extinguishing when not in use.
Check sharpness, lamps and cloth in advance.
Only the headers (to contribute to structure), and images. Never read from the screen (the wrong way).
Point at the screen if you reach, put pen on the projector otherwise (well if you tremble).
The right size of the text (18 points). Landscape Format prevent text from being too long.
Covering means that you do not loose pieces, but you reveal that there's more.
Frames around Ohn reduces light pollution.
Well-chosen color, not red / blue (chromatic aberration), not red / green (common color blindness).
pictures
Helps your image viewers to take in the message? Does everyone feel included in the picture?
Tips for selecting images.
time

Arrive in good time to prepare the room, start at the scheduled time, stop in good time for questions, most of them coming after the lecture.
Are you unsure of how long the essential elements of the presentation takes, try beforehand.
entries

Served Finally, if you want to have a discussion with the audience, but promised first.
Served first if you want the audience to be able to supplement the notes.
Recommended literature

Bengt Hemlin: In conclusion, I would say. AB Esper.
Pelle Mårtensson: Before the reader's seven deadly sins. Creative thoughts.