Service@itm.kth.se

Now the project is in full swing. Employees have been identified with respect to:

  • The work tasks that have changed.
  • Employment changes line organisation.

Discussions were held at an individual level with the line manager and HR Manager. Thereafter, everyone was invited to a workshop where we together discussed concrete questions but also talked about how we perceived the decision of introducing service@itm.kth.se.

The change will be implemented in project form where all concerned administrators will be invited to participate.

Following work groups have been established:

  1. Infrastructure
  2. Education
  3. Research education
  4. Procurement
  5. Web
  6. Working in an open environment
  7. Events, conferences, disputations, etc.
  8. HR
  9. Economy

Following catchwords have been identified as being related to the work on change:

  • Quality
  • Efficiency
  • Sustainability
  • Cost
  • Accessibility
  • Service
  • Reception
  • Flexibility

A final report will be completed on January 26, 2017.

Reference group

The reference group has had its first meeting. They decided to collect input on ITM’s internal web where all employees can come in with suggestions for improvement related to the school administration. We hope that all can take the time to contribute as it will guide the development of how it will work in the future. To contribute however the feedback should be concrete.

Analysis

The dean has requested an analysis of how the administrative line appears today, the cost development over time and the administrators who will be affected by the change.

Below you can see the employment development at the ITM school divided in employment categories, professor, lecturer, assistant lecturer, adjunct, researcher/research engineer, doctoral candidates, technical/administrative staff and others, for the period 2012-2016.

Future information on the project

Annika Lilja is the project manager for service@itm.kth.se. She intends to come out and inform each department during the project period until April 1, starting immediately after new year.  Moreover the school’s website will be used to spread the word. Work material will be shared on “social”,

The school’s management team has a fixed point on the agenda for these questions; we receive feedback on the school’s website and of course also directly in our inbox.

Annika Lilja – anlil@kth.se

Christina Carlsson – christina.carlsson@itm.kth.se

Anna Thöresson Bergh – atb@kth.se

We hope that in this way we can update as many people as possible as all of us in one way or the other will be affected by this change. If you have suggestions on how to communicate in the organisation, get in touch!

Last but not the least, I want to wish you all Merry Christmas and a Happy New Year!

/Christina Carlsson, Head of administration

Translation of caption:
1. Professor – Professor
2. Lektor – Lecturer
3. Bitr. lektor – Assistant lecturer
4. Adjunkt – Adjunct
5. Forskare och forskning – Researcher and research
6. Doktorand m anställning – Doctoral candidate with employment
7. Teknisk/admin – Technical/admin
8. Övriga – Others