Tag Archives: Head of Administration

Wellness promotion to be increased to SEK 3000 per year in 2019

KTH  views health and wellness as an important concern, because employees who are fit and well have more chance of being able to meet the demands placed upon them by their work. Your health is not just a personal matter, it is also a shared resource that is crucial to the organisation’s performance. As of 2019, KTH will be increasing its wellness promotion to
SEK 3000 per calendar year and be giving staff the right to exercise during paid working hours by using a wellness hour.

All KTH employees are entitled to a wellness allowance that they canspend on activities that are approved by the Swedish Tax Agency as tax-free exercise. This includes gym visits, massages, golf, light therapy and swimming. To find out exactly what is included, a complete list can be viewed at the benefits portal KTH for me, where you can see how much of your wellness allowance is remaining.

Salary review

The salary review is now complete. This means that the new salaries will be paid on 20 December. New salaries will be paid retroactively from 1 October. All staff will be offered a meeting in the New Year regarding their new salaries, if they so wish.

All of us here at the school’s office would like to wish all staff a Merry Christmas and a happy New Year!


Environmental Audit & Joint Operations Support (GVS)

Internal Environmental Audit

At present, KTH is performing an internal environmental audit. The internal audit group visited by ITM last Friday, and a review of was carried out regarding:Recycle

  • Follow-up and evaluation of mandatory requirements
  • Management’s commitment and responsibilities
  • Organisation and working methods for sustainability work
  • Sustainability-aspects within the framework of the quality process for education and research

The KTH Sustainability Office will support the schools in their effort to maintain and develop environmental management practices and thereby the work towards achieving sustainability goals. The purpose of this organisational change is to create “One KTH,“ by way of enhancing support and strengthening competence regarding the work with the environmental management system’s administrative procedures.

The KTH Sustainability Office will work directly with responsible managers and responsible function heads instead of – like today– environmental agents. This means that Charlott Flodin and Adde Jeihouni will resign as environmental representatives from January 1, 2019.

Read more about the Environmental Audit here (in Swedish only).

Organisational Changes for Operational Support

The Rector has decided on the new internal organisation for  Joint Operational Support (GVS). The new departments at UF will be:

  • Finance and Procurement (Finance and Procurement)
  • Planning, Evaluation, Quality (Planning and evaluation, Administrative Law)
  • Human Resources (Human Resources, Employment Law)
  • Education Support (Academic Registry, Students´ Office, International Relations)
  • Research Support (Research Office, Contract Law, Fundraising)
  • Collaboration (Communication, KTH Business Liaison excl. Fundraising)
  • Sites and Operation (Site Services, Department for Building and Environment)
  • ICT Services (IT Department, Records Management and Archive)
  • Common Infrastructure (Internal audit, KTHB, KTH Innovation incl. IPR Law, Open lab, Alba Nova, SciLifeLab Administration)

Internal Audit is subject to the KTH Board, but will organisationally be places within GVS. Head of GVS is Managing Director Anders Lundgren. The Rector further decided that the KTH’s Head of School Council will function as a strategic council for the Joint Operations Support (GVS). The new organisation will be put into effect on January 1, 2019.

Read Rector’s comments on the Joint Operational Support (GVS) here.

/ Christina Carlsson, Head of Administration

Communications, Salary Review, and the Review of Support Function at KTH


ITM is strengthening administrative support for communication. Currently, the school has two employees working in communications, communications manager Jenni Hollbrink, and Peter Waites, who is focused on web and digital communication. A third recruitment is under way, which is linked to research communication and the Södertälje initiative.

If you have ideas or are in need for support in these areas, do not hesitate to contact our communications staff. Above all, make sure you are up to date on the school’s internal website, as our ambition is to develop internal­­­– and management communication within the school. The idea is to offer all school employees and visitors relevant and engaging content, which will hopefully increase traffic on our internal website. This requires commitment, good ideas, and persistent work.

A first step in this new initiative is to present let our Head of School and a few key members of management give short introductions into our activities, vision and strategies. The films in question were produced last spring in order to present the ITM-school to the principal’s school visit in May 2018. The first film – in which Jan Wikander, Head of School, presents ITM’s vision and strategy – has been published on our internal website as well as on our new channel at KTH Play. New short videos in which the school’s head’s of department each present their departments will be released once per week. The films’ audio is in Swedish, but English subtitles have been provided so that all employees at the school can appreciate these presentations.

Salary Review

The school is in the middle of the yearly salary review. Salary talks are being held throughout September. Our ambition is that information regarding new pay levels will be available in the first two weeks of November. Payment of the new salaries is planned for the December salary payout. At KTH, new salary criteria have been in effect since June 1, 2018. The statement is available in Swedish and in English.

Review of Support Function at KTH

In the autumn of 2017, the President decided that a review of KTH’s management– and operational support was needed, one that was based on the needs of the university’s core activities. These activities were defined as research and education conducted at KTH. The starting point for the review has been “One KTH.” KTH should provide and offer equal and unified support to everyone, regardless of where in the organisation you are operating. This is a prerequisite in order for students and employees to experience KTH as “One KTH.”

A decision on this issue is expected this week, and will be published on the KTH internal website under Organisation and Regulation.

/ Christina Carlsson, Head of Administration

Öppettider under sommaren

Samtliga funktioner inom stödverksamheten är bemannade under hela sommaren. Expedition Sing Sing har dock stängt under veckorna 26-31. Expedition Nord har öppet under hela sommaren, under veckorna 27-31 är expeditionen bemannad mellan 08.30-13.00.

Personalen går att nå via service@itm.kth.se  under hela sommaren mellan 08.30-16.30.

Vi inom stödverksamheten hoppas att vi alla får en riktigt skön och varm sommar!

/Christina Carlsson, administrativ chef

The Presidents’ Visit

On May 9, Sigbritt and Mikael visited the School of Industrial Engineering and Management (ITM). The day began in Södertälje and ended in the M block.

In anticipation of the visit, the Dean of School had recorded video greeting welcoming Sigbritt and Mikael and outlining the strategic initiatives ITM aims to accomplish before 2019, as well as school-specific investment needs.

The Dean of School presented the necessary and quality-driven expansion of the school’s research. The intention is that this expansion will occur within three or four main categories:

  • Research and educational infrastructure
    • The innovation arena
  • Strategic research areas
    • Circular economy
    • Industrial digitization for sustainability and innovation
    • Energy-efficient industry
    • Advanced manufacturing
    • Carbon dioxide-free metal production
  • New research centers
    • MERIT – Critical edge computing for industrial application
    • Mechanics and materials design
    • Live-in-Lab
    • Basic support for potential KIC Manufacturing
  • Department-specific focus areas

The day began in Södertälje, at the Department of Sustainable Production Development. In preparation for a little surprise later in the day, Sigbritt received a full-body scan upon arrival.  One of the issues discussed in the course of the morning was “the challenge of making KTH Södertälje better known to the outside world.”

Thereafter, Sigbritt and Mikael continued to Campus Valhallavägen, where they were greeted by members of the school leadership. The school’s heads of department had recorded a video presenting each department’s vision and outlining challenges to achieving their objectives.

The heads of department and the departments’ video recordings were uploaded to Canvas as a course date, and Sigbritt was enrolled as a student. We watched the videos together, and discussed the departments’ various visions and challenges.

After this, service center staff arrived in electric cars and drove Sigbritt and Mikael up to the departments of Production Engineering, Machine Design, and Energy Technology. There they visited the Machine Design and Industrial Production prototype labs. Sigbritt also received her surprise: a “small mini-Sigbritt” made of various materials and based on the scan that had been made that morning. The visit ended with a visit to EGI and its Solar Lab facility.

After all this, the tired crowd of colleagues headed home to enjoy the long weekend.

The school leadership was very happy and proud to have had the opportunity to showcase ITM over the course of an entire day and to communicate the school’s vision and challenges.

Everyone at ITM hopes that Sigbritt and Mikael also enjoyed the day.

/Christina Carlsson, Head of Administration