Monthly Archives: November 2018

New guidelines for how ITM-school should manage the written exams

We are in the middle of the semester and our days are filled with teaching and research activities at the same time as the daylight is becoming shorter and shorter. But luckily the advent season is coming up, which means that we are allowed to start hanging up advent candelabra and some Christmas decorations. This is something at least I enjoy very much:).

One of the most important news coming from me as dean of Education is that we are changing the guidelines for how we at the ITM-school should manage the written exams. There will be a school management decision that describes ITMs guidelines for managing written exams as a complement to the KTH exam rules. One of the most important aspects in the decision is that all teachers shall send a digital version of their exams to the studentexpeditions at least three working days before the exam date. This since it’s the studentsexpeditions responsibility to print the exams, make sure all the exam guards get their copies as well as delivering it to the FUNKA unit. This means that the possibility for teachers to print the exam themselves and then deliver it directly to the exam rooms disappear.

In addition we have also reinstate that the studentexpedition sends out an email to all the examinators approximately one week before the exam with the information on how many student that are notified, a room placement list (which shows the rooms that are booked for that specific exam) and a reminder to submit the exam to them no later than three days before the examination date.

Based on this I hope that the preparations and executions of all of our written exams will be improved and more efficient.

Another important educational issue is that ITM has specified the procedure for reporting a disciplinary matter (if we suspect that a student have been cheating). This process has been described in a presentation that I hope have reached all of you! If not please let me know.

Finally I hope you all read our Present Sigbritt Karlsson blog, Flexible employers wanted, where she shares her thoughts on the future working life for our students.

If not I can recommend it since it was very interesting!

/Anna Jerbrant, Director of First and Second Cycle Education


Collaboration to Reach Excellence in Education, Research and Ranking

During November 6-7, eight universities from Japan, Korea, China, Canada,Taiwan Germany, France and Sweden met in Sendai in Japan to discuss the possibilities to collaborate to reach excellence in education and research. The event was arranged by Tohoku University who has an overall aim to reach a top 10 ranking in the fields of Spintronics, Environmental & Earth Science, Cosmic Physics, Machine Science, and Materials Science. Together with the Director of Studies Anders Eliasson I attended a workshop focusing on materials science, where collaborations within the areas of “Metallurgy”, “Materials Science” and “Materials Processing” were discussed. Each university was given one hour each to explain the education of BSc, MSc and PhD students. In addition, visits to laboratories and meeting with students took place the second day. Here it was clear that the equipment at Tohoku University is very modern and advanced.

It is clear that it is difficult to collaborate with other universities on a Bachelor level, with the exception from the University of British Colombia in Vancouver. They already have 30% foreign students on their Bachelor programs, which all are given in English. On a MSc level, it is clear that the simplest way to reach a fruitful collaboration is by students carrying out MSc theses at a partner university. However, it is possible to create double degree programs with some universities.

It is also clear that it seems quite easy to collaborate on a PhD level with most universities. For example, Tohoku University has received at least 1 student per year from the Department of Materials Science and Engineering KTH during the last 15 years. During this meeting it was clear from discussions with several faculty members that more KTH students are welcome to carry out research in their groups.

One peculiar reflection was that the French universities got complain from the French authorities that they were ranked very low in international rankings. Then, a number of institutes and universities recently merged into the University of Lyon, which in total has 140 000 students (Yes! You read it correctly!). In this way they anticipate that they fast will obtain a higher ranking. I have an innovative solution, namely that we merge all science universities in Sweden to create the Royal Nobel University of Science!

No, I am kidding! We really need to reconsider what is important for us at KTH and not only consider ranking. Our main impact is through our undergraduate and graduate students. We need to give them a suitable “toolbox” so that they can contribute to developing societies in an innovative and sustainable manner!

/ Pär Jönsson, Deputy Head of School

Environmental Audit & Joint Operations Support (GVS)

Internal Environmental Audit

At present, KTH is performing an internal environmental audit. The internal audit group visited by ITM last Friday, and a review of was carried out regarding:Recycle

  • Follow-up and evaluation of mandatory requirements
  • Management’s commitment and responsibilities
  • Organisation and working methods for sustainability work
  • Sustainability-aspects within the framework of the quality process for education and research

The KTH Sustainability Office will support the schools in their effort to maintain and develop environmental management practices and thereby the work towards achieving sustainability goals. The purpose of this organisational change is to create “One KTH,“ by way of enhancing support and strengthening competence regarding the work with the environmental management system’s administrative procedures.

The KTH Sustainability Office will work directly with responsible managers and responsible function heads instead of – like today– environmental agents. This means that Charlott Flodin and Adde Jeihouni will resign as environmental representatives from January 1, 2019.

Read more about the Environmental Audit here (in Swedish only).

Organisational Changes for Operational Support

The Rector has decided on the new internal organisation for  Joint Operational Support (GVS). The new departments at UF will be:

  • Finance and Procurement (Finance and Procurement)
  • Planning, Evaluation, Quality (Planning and evaluation, Administrative Law)
  • Human Resources (Human Resources, Employment Law)
  • Education Support (Academic Registry, Students´ Office, International Relations)
  • Research Support (Research Office, Contract Law, Fundraising)
  • Collaboration (Communication, KTH Business Liaison excl. Fundraising)
  • Sites and Operation (Site Services, Department for Building and Environment)
  • ICT Services (IT Department, Records Management and Archive)
  • Common Infrastructure (Internal audit, KTHB, KTH Innovation incl. IPR Law, Open lab, Alba Nova, SciLifeLab Administration)

Internal Audit is subject to the KTH Board, but will organisationally be places within GVS. Head of GVS is Managing Director Anders Lundgren. The Rector further decided that the KTH’s Head of School Council will function as a strategic council for the Joint Operations Support (GVS). The new organisation will be put into effect on January 1, 2019.

Read Rector’s comments on the Joint Operational Support (GVS) here.

/ Christina Carlsson, Head of Administration