EECS PhD Student Council

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Working for higher quality in PhD education and research at our faculty, greater fellowship among PhD students as well as representing PhD students in commissions, boards, committees and work groups of our faculty are some of our goals.

Our goals

  • Work for higher quality in PhD education at KTH’s School of Electrical Engineering and Computer Science (EECS) and research and help to improve EECS with regards to teaching, administration, faculty recruitment etc.
  • Work for a greater fellowship among PhD students at EECS, for example through arranging social events and gatherings.
  • Finally, the members of the council represent PhD students at EECS in commissions, boards, committees and work groups at EECS.

Our role at EECS

Here, you will find a detailed description about the role of our Doktorandråd (PhD student council) in the School of Electrical Engineering and Computer Science at KTH.

General

The PhD council at KTH’s School of Electrical Engineering and Computer Science (EECS)  represents all PhD students at EECS. This includes officially registered PhD students as well as people temporarily employed who are in the process of being accepted to PhD studies.

The council works for higher quality in PhD education and research, and seeks  to improve EECS in areas which impact PhD students at EECS such as teaching, administration and faculty recruitment. The council also works for a greater fellowship among PhD students at EECS, for example through arranging social events and gatherings. Finally, the members of the council represent PhD students at EECS in commissions, boards, committees and work groups at EECS.

Election of the council

The council is elected in an annual election meeting held in the end of each calendar year. All PhD students at EECS have the right to vote in this meeting. All PhD students at EECS shall be invited via the EECS e-mail list for PhD students at least 7 days before the election meeting. The invitation must include the preliminary agenda with a list of all election points. The chairperson of the council is responsible for convening the meeting and making sure that it is held.

Each member of the council is elected for a mandate period of one calendar year, i.e. from 1st January to 31st December. The positions and their main tasks are:

  • Chairperson: the spokesperson of the council and representative in EECS Strategic Advisory Council (Strategiska rådet). The chairperson leads and coordinates the work of the PhD council.

  • Vice chairman: Treasurer and substitute for the chairperson when necessary.

  • One responsible for social events.

  • Representative(s) to EECS Doctoral Program Executive Committee (Forskarprogramrådet).

  • Representative(s) to EECS Undergraduate Studies Council (Grundutbildningsrådet).

  • Representative(s) to EECS Appointments Committee (Tjänsteförslagsnämnd).

  • Representative(s) to EECS Docent Committee (Docentkommité).

  • Representative(s) to EECS Working Environment Committee.
  • Representative(s) to EECS group for gender equality, diversity and anti-descrimination.

  • One contact person for THS regarding the PhD program at EECS (PAD = program ansvarig doktorand).

  • Member(s) with or without specified tasks.

Operation of the council

The council meets regularly. All council meetings are open to the public. The meeting times are announced on the council’s webpage [1].

The council members who have been elected to represent PhD students at EECS in school committees actively participate in the work of these committees. The council shall have at least one representative in each meeting of the four committees listed in Section 2. According to a decision of the President of KTH [2], up to three student representatives have the right to participate in each committee meeting. This includes both PhD student representatives as well as undergraduate student representatives. The distribution between representatives of PhD students and undergraduate students is not specified.

The PhD council shall continuously inform the PhD students at EECS of the council’s activities and news which might influence the PhD students. Furthermore, the council shall gather feedback from the PhD students at EECS and, for example, discuss it in the different committees at EECS.

The council also arranges some social events per year.

The council shall not be involved in salary negotiations; those are handled by labour unions at KTH. The council also does not participate in the recruitment of new PhD or Master's students.

Relation to Tekniska Högskolans Studentkår

The PhD council is independent of Tekniska Högskolans Studentkår (THS). That means that its elected members - with one exception - do not need to be approved by THS. This is also in accordance with the statutes of the THS PhD Chapter which state that “PhD Councils at KTH’s schools should be directly elected via some form of election procedure within the schools/institutions, and the results reported to the Chapter Board.” [3].The chairperson of the council is responsible to report the election results to the THS PhD Chapter Board. This is done so that the THS PhD Chapter Board can easily contact the PhD council at EECS and include us in discussions at KTH level.

The only important exception is the EECS Appointments Committee (Tjänsteförslagsnämnd). This committee is part of KTH’s Faculty Council (Fakultetsrådet) which is on the organizational level of KTH and not of EECS. Here, THS has the right to approve or disapprove the PhD representatives that were elected in the election meeting to the PhD council at EECS. Therefore, the chairperson of the PhD council sends the names of the elected persons to the THS Head of Education Influence, who then approves or disapproves the elected candidates and forwards this decision to the administrator of the EECS Appointments Committee (Tjänsteförslagsnämnd). The PhD student representatives in this committee are welcome to participate in regular meetings of THS representatives in Appointments Committees (Tjänsteförslagsnämnder) of other schools as well as the Promotions Committee (Befordringsnämnden) at KTH. This is a good chance to discuss their experiences and their role as student representatives in this committee.

Time compensation for council members

Members of the council board that are representatives in one of the more work intensive commissions, boards, committees and work groups at EECS, have the right to be compensated for a certain amount of time according to a decision of KTH’s Personalchef [4]. The time compensation amounts to 10 days per year for the more work intensive commissions, boards, committees and work groups at EECS. The work of the chairperson and vice-chairperson also amounts to 10 days of compensation per year. The time compensation can be registered either as prolongation of employment, or as work for the department (institutionstjänstgöring) if this is agreed upon by the PhD student and her or his supervisor and the department head.

The council considers it appropriate to reduce the time compensation if the work load was lower than expected. This includes that the time compensation is split between members that shared the work which should be compensated. At the end of each year, the chairman of the council gathers information of how much compensation each member should be entitled to for their work in the council and sends it to the Head of Education Administration (Utbildningsfunktionsansvarig) at EECS who assists the local administrators in the departments to register the time compensations correctly in Ladok. Each member is responsible to check on their own that this has been done correctly. The time compensation can be checked online in Mina Sidor [5] and should be checked at the latest by the end of January.

All members of the council are advised to include their involvement in the PhD council in their Individual Study Plans (Individuell studieplan) and to keep track of the amount of time that they have spent over the year.

References

[1] The council’s web page, both in English and Swedish:available online

[2] Decision of the President of KTH, UF-2013-0304, “Riktlinjer för studentinflytande vid KTH / General guidelines for student influence at KTH”.

[3] Statutes of the THS PhD Chapter, Section 5.6.

[4] Decision of KTH’s Personalchef, Dnr 930-2005-0345,available online

[5] Log in on kth.se, choose (Programme Program) > Postgraduate studies (Forskarstudier) > check level of activity (aktivitet) under Activity and financing (Aktiviteter och försörjning).

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