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Register publications in DiVA

KTH strives to enhance the visibility of its research, making significant contributions not only to the global scientific community but also ensuring its impact resonates widely within society. Therefore, publications written by researchers in their capacity of KTH employees should be registered in DiVA.

Dataset changes in DiVA

As of May 15, it is no longer possible to register research data sets in DiVA. Read more.

Register publications in DiVA   Search in DiVA

Uses for DiVA

Upcoming events about publishing

We offer research groups tailor-made workshops on publishing. Read more about ordering a workshop .

Who should register?

Staff at the library import bibliographic information from Web of Science and Scopus at a regular basis. Publications not covered by these databases must be registered by the authors themselves. The authors can also self-archive a full text of an article in DiVA (check copyright first.)

It is the responsibility of every researcher to make sure that their own publications are registered in DiVA and that they are correctly registered.

Registering publications

Also read Important to keep in mind

  • Only register published material.

  • To avoid duplicates, check that the publication is not registered already.

  • For registering doctoral and licentiate theses, see separate instructions.

  • Student theses are registered by administrators at the different schools at KTH. Read more about registering student theses

  • Log into DiVA and register your publications. Please note that help texts can be found in the registration form (marked with a question mark). Create or connect your ORCID-id

  • If you have several publications registered in another database you can import them into DiVA, for example from Web of Science and Scopus.

  • Would you like to self-archive your publication? First, make sure you have the right to put a copy of your publication in DiVA, see Open policy finder . Please read our open access  pages first. Your pdf will not be visible immediately after uploading it. Staff at the library will check publisher conditions etc, which may take a few days.  

How to register papers to your thesis

If you have written a compilation thesis, you should first register the appended papers in DiVA. Begin by searching for appended papers in DiVA to check if they have been previously entered. If they are not already in the system, add them manually or by importing from sources such as Scopus or Web of Science.

For unpublished appended papers, choose the publication type "Manuscript (preprint)". If these manuscripts have already been submitted to or accepted by a journal, you can indicate this in the comments field. You should not register unpublished appended papers as "Journal Article". When the manuscript eventually becomes a published article, it will be automatically imported into DiVA, or you can register it separately. A good rule of thumb is that an article can be considered published when it has received a DOI (Digital Object Identifier). Manuscripts and published articles will eventually exist side by side in DiVA as two separate entries, even if they seem to be the "same work".

If your thesis contains manuscripts, you can decide whether these should have a visible and downloadable PDF. It is considered beneficial to make your research public as early as possible from an "Open Science perspective" as it accelerates scientific discussion and provides a "timestamp" for the research. However, publishing research as a manuscript may cause issues if the research is later to be used for a patent application or if you suspect that the journal to which you intend to submit your manuscript is hesitant about the research results already being available online. Most journals and publishers nowadays have no problem with unpublished manuscripts being available before the peer-review process or being part of theses with visible full text.

The library strongly encourages you to attach manuscripts to the entry. The full text can also be hidden/archived if you are unsure or change your mind.

Instructions for posting a thesis

Import publications to DiVA