Register publications in DiVA

KTH strives to enhance the visibility of its research, making significant contributions not only to the global scientific community but also ensuring its impact resonates widely within society. Therefore, publications written by researchers in their capacity of KTH employees should be registered in DiVA.

Dataset changes in DiVA

As of May 15, it is no longer possible to register research data sets in DiVA. Read more.

Uses for DiVA

Upcoming events about publishing

Open science – how to make research more open

13 Dec

Events for doctoral students and researchers

Friday 2024-12-13, 10:15 - 12:00

Participating: Pontus Juth, Anders Wändahl and Mattias Vesterlund, KTH Library

Location: Zoom – no registration

2024-12-13T10:15:00.000+01:00 2024-12-13T12:00:00.000+01:00 Open science – how to make research more open (Events for doctoral students and researchers) Zoom – no registration (KTH, Stockholm, Sweden)Open science – how to make research more open (Events for doctoral students and researchers)

We offer research groups tailor-made workshops on publishing. Read more about ordering a workshop .

The information in DiVA makes it possible to find the publication, not only in DiVA, but also through search engines such as Google and Google Scholar.
DiVA can be used for open access publishing, which makes the publications more searchable and accessible. Read more on the open access pages .
The bibliographic information can be used for generating publication lists , importing records to reference management software and for bibliometric analyses .

Who should register?

Staff at the library import bibliographic information from Web of Science and Scopus at a regular basis. Publications not covered by these databases must be registered by the authors themselves. The authors can also self-archive a full text of an article in DiVA (check copyright first.)

It is the responsibility of every researcher to make sure that their own publications are registered in DiVA and that they are correctly registered.

Registering publications

How to register papers to your thesis

If you have written a compilation thesis, you should first register the appended papers in DiVA. Begin by searching for appended papers in DiVA to check if they have been previously entered. If they are not already in the system, add them manually or by importing from sources such as Scopus or Web of Science.

For unpublished appended papers, choose the publication type "Manuscript (preprint)". If these manuscripts have already been submitted to or accepted by a journal, you can indicate this in the comments field. You should not register unpublished appended papers as "Journal Article". When the manuscript eventually becomes a published article, it will be automatically imported into DiVA, or you can register it separately. A good rule of thumb is that an article can be considered published when it has received a DOI (Digital Object Identifier). Manuscripts and published articles will eventually exist side by side in DiVA as two separate entries, even if they seem to be the "same work".

If your thesis contains manuscripts, you can decide whether these should have a visible and downloadable PDF. It is considered beneficial to make your research public as early as possible from an "Open Science perspective" as it accelerates scientific discussion and provides a "timestamp" for the research. However, publishing research as a manuscript may cause issues if the research is later to be used for a patent application or if you suspect that the journal to which you intend to submit your manuscript is hesitant about the research results already being available online. Most journals and publishers nowadays have no problem with unpublished manuscripts being available before the peer-review process or being part of theses with visible full text.

The library strongly encourages you to attach manuscripts to the entry. The full text can also be hidden/archived if you are unsure or change your mind.

Instructions for posting a thesis

Import publications to DiVA

Perform a search in Scopus to find the references you want to add to DiVA.
Select the references that you want to export.
Click on Export.
Select file format RIS and All available information.
Click Export to save the file to your computer.
Log in to DiVA .
Select Import references.
Select Import from external databases (top right corner).
Select file format RIS.
Upload the file.
Click on Import.
All references will now be listed. Click on one publication at a time, find your author box and enter your KTH ID (consists of eight characters and begins with u1) in the Local user ID field. Check that the other information about the publication is correct and then select Continue, Continue and Submit.

Perform a search in Web of Science to find the references you want to add to DiVA.
Select the references in the hit list that you want to export.
Click on Export.
Select file format Plain text file.
Select Full record under Record Content.
Click Export to save the file to your computer.
Log in to DiVA .
Select Import references.
Select Import from external databases (top right corner).
Select file format ISI.
Upload the file.
Click on Import.
All references will now be listed. Click on one publication at a time, find your author box and enter your KTH ID (consists of eight characters and begins with u1) in the Local user ID field. Check that the other information about the publication is correct and then select Continue, Continue and Submit.

Log in to your ORCID account.
Select the references you want to export.
Click on Export works.
Click on Export.
Save the file.
Log in to DiVA .
Select Import references.
Select Import from external databases (top right corner).
Select file format BibTeX.
Upload the file.
Click on Import.
All references will now be listed. Click on one publication at a time, find your author box and enter your KTH ID (consists of eight characters and begins with u1) in the Local user ID field. Check that the other information about the publication is correct and then select Continue, Continue and Submit.

1. Search for all your publications in KTHs publication database DiVA .

2. Mark all publication that you would like to export.

3. Look for an Export link on the bottom of the page.

4. Choose export as BibTeX.

5. Go to ORCID and choose + Add in Works and upload with BibTeX.

Log in to your Google Scholar account .
Select My Profile to see your publications.
Select the references you want to export.
Click on Export.
Select file format BibTeX.
Save the file.
Log in to DiVA .
Select Import references.
Select Import from external databases (top right corner).
Select file format BibTeX.
Upload the file.
Click on Import.
All references will now be listed. Click on one publication at a time, find your author box and enter your KTH ID (consists of eight characters and begins with u1) in the Local user ID field. Check that the other information about the publication is correct and then select Continue, Continue and Submit.

Perform a search in the DiVA of the institution in question to find the references you want to import into DiVA.
Select the references that you want to export.
Click on Export.
Select file format Mods.
Log in to KTH's DiVA.
Select Import references.
Select Import from external databases (top right corner).
Select file format MODS V3.
Upload the file.
Click on Import.
Now all references will be listed. Click on one publication at a time, find your author box and enter your KTH ID (consists of eight characters and starts with u1) in the Local user ID field.
NOTE! Do not change the organization affiliation. It must correspond to what is stated in the publication. Check that other information about the publication is correct and select Continue, Continue and Submit.