Posting step by step

We recommend starting the process at least five weeks before the thesis defense to ensure that the posting is completed at least three weeks before the defense, which is a requirement to defend at KTH. All five (5) steps below must be completed three weeks (21 days) before the defense (including a printed thesis submitted to the library), otherwise, you may be denied the opportunity to defend.

1. Create a print-ready pdf

• Follow KTH's graphic profile  when designing and formatting
• Find out your TRITA series.
  Theses are included in a TRITA series (TRITA = Transactions of the Royal Institute of Technology + A). Contact your department to find out which TRITA series is relevant and to get a TRITA number for your thesis.
• Create an ISBN number .
  You will receive the ISBN number within one minute to your email.
• If you have any questions about how to create a print-ready file, please read more on the page Printing Theses . There is also a page with recommendations on how to design the insert .

2. Send your thesis to be printed

The information you need about printing your thesis can be found on the page Printing Theses . The thesis should be printed in 30 copies.

After printing, your thesis will be delivered to you in the following formats:

• A print-ready PDF version
• A PDF for the comprehensive summary ("kappa"), if you have written a compilation thesis

3. Sign the media agreement and submit it to the library

1. Print out the media agreement  (PDF)
2. Sign to approve that the full text of your thesis will be published
3. Scan a copy and save it. It should also be published in DiVA in your final submission post.
4. Submit the printed original to the library. Submit it no later than when you submit the printed version of your thesis (see step 5).
   Postal address: KTH, KTH Library, 100 44 Stockholm.
   Visiting address: KTH Library, main library, Osquars backe 31.
5. Note that you must also upload the scanned version of the media agreement to DiVA (see instructions in step 4).

Note that your thesis will not be visible in DiVA until the media agreement has been submitted and uploaded.

4. Upload your thesis to DiVA and register information about the defense

Now it's time to upload and register all information about your thesis.

Keep this in mind before starting:

• Make sure steps 1-3 are completed
• Make sure you have the formal decision about your defense
• Familiarize yourself with DiVA's interface.
• All registrations in DiVA require manual review by an administrator. It may take up to a week for the review to be done (but it usually goes much faster).
• You cannot edit the information yourself after creating the first version. You will be contacted by an administrator in that case.
• Tip! Colleagues who have published in DiVA or a DiVA administrator at your department can help you if you get stuck on any step. Otherwise, contact us at the library and we'll help you.

Instructions here apply to a compilation thesis.

Instructions for DiVA registration

1. Log in to DiVA
2. First, search for the appended papers (articles, papers, manuscripts etc.) in DiVA that are included in your thesis to see if they are already added.
   If you have written a compilation thesis, first register the appended papers in DiVA, if they are not already there. You can read more about how to register research publications in DiVA . If metadata is missing, enter the missing information. Note that they do not need to have full text files uploaded.
3. Select Add Publication/Upload Files

   

4. Select the publication type (Doctoral thesis, comprehensive summary or monograph)
5. Search for your appended papers and add them. Then click Continue.

   

6. Register all information about your thesis or licentiate thesis.
   1. Enter your KTH ID in the Local user ID field. You can find your KTH ID on your personal profile (8 characters, for example u1hnpill). You can find your personal profile by logging in to kth.se.
   2. Enter the correct department in the Department, unit or programme field, for example, the School of Electrical Engineering.

      

   3. Provide information about the thesis text, including the TRITA series, page numbers, ISBN, etc.
   4. Insert the keywords you have used in your thesis, in both Swedish and English.

      

   5. Insert the Swedish summary and the English summary (abstract). Note that you should insert both languages, click on Another abstract to add more.

      

   6. Enter information about the defence (see your formal decision on the defence for details), including information and names of all supervisors (if more than one, click on Another supervisor), opponent, date, time, location, etc.

      

   7. When you have finished entering all the information, click on Continue.
7. Attach the PDF version of your thesis that you recieved from the printing office.
   1. For the comprehensive summary ("kappa") you choose Make freely available now (open access)
   2. For the print file that contains the entire thesis, you choose Only for archiving
8. Also upload the media agreement, select "Attachment" as the type, name the file "Media agreement" and select Only for archiving.
9. Also upload the formal decision for your defence, select Only for archiving.
10. Click Submit.

Note that the registration of your thesis will not be available and visible in DiVA until it has been reviewed and approved by an administrator.

For a monograph, you will follow the same process as above, except for step 2.

Public defence in KTH Calendar

After the publication of your thesis, the information will automatically be sent to KTH's calendar. If anything is incorrect in the calendar, contact your department.

5. Submit a printed copy to the library

Submit one (1) printed copy to the library in one of the following ways:

• Directly to the staff at the information desk at KTH Library, Osquars backe 31. You can request a receipt upon submission at the desk.
• In the book drop at the entrance of Osquars backe 31.
• By post: KTH, KTH Library, 100 44 Stockholm.

Opening hours

Hang up your thesis in the "thesis tree"

If you wish, you can hang up a second copy of your thesis in the "thesis tree" at the library. Speak to the staff at the information desk for assistance.

Common questions / FAQ

Why can't I see my publication in DiVA?

Your thesis will not be visible in the public DiVA until it has been checked and published by your school. The library only assists the EECS school with publishing.

I made a mistake in my registration of my thesis, can I correct it?

You cannot correct errors in thesis posts. Wait to be contacted by an administrator, or contact the research education coordinator at your school yourself. If you are part of the EECS school, contact biblioteket@kth.se.

I have a manuscript in my comprehensive summary, do I need to add it to DiVA?

Yes, it should be entered as a manuscript publication type in DiVA, without the full text.

The information about my public defense in the calendar is wrong, how can I correct it?

If the Zoom link to your thesis defense is missing or incorrect, contact us at the library: biblioteket@kth.se.

If you want to add information about your thesis defense, you should contact the research education coordinator at your school to make changes.

If you are affiliated with the EECS school, the library can help you: biblioteket@kth.se

Why do you need a printed copy of my media agreement?

We need your signature in printed format because a copy of your signature alone is not sufficient according to the law.

Contact the library

The library staff can help you with questions regarding the publishing process, open access publishing, research data, bibliometrics and altmetrics.

Email: biblioteket@kth.se

More contact information and opening hours