Register publications in DiVA

KTH strives to enhance the visibility of its research, making significant contributions not only to the global scientific community but also ensuring its impact resonates widely within society. Therefore, publications written by researchers in their capacity of KTH employees should be registered in DiVA.

Search in DiVA

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We offer research groups tailor-made workshops on publishing. Read more about ordering a workshop .

Who should register?

Staff at the library import bibliographic information from Web of Science and Scopus at a regular basis. Publications not covered by these databases must be registered by the authors themselves. The authors can also self-archive a full text of an article in DiVA (check copyright first.)

It is the responsibility of every author to make sure that their own publications are registered in DiVA and that they are correctly registered.

Registering publications in DiVA

First read Important to keep in mind when registering in DiVA

Registering publications

Log into DiVA and register your publications. Please note that help texts can be found in the registration form (marked with a question mark).

You only have to register published papers. If you have unpublished papers connected to your compilation thesis you should register those in DiVA.

To avoid duplicates, check that the publication is not registered already. If you have several publications registered in another database you can import them into DiVA, for example from Web of Science and Scopus.

Would you like to self-archive your publication? First, make sure you have the right to put a copy of your publication in DiVA, see Open policy finder . Please read our open access pages first. Your pdf will not be visible immediately after uploading it. Staff at the library will check publisher conditions etc, which may take a few days.

Registering doctoral theses

For registering doctoral and licentiate theses, see separate instructions on posting a thesis

Registering student theses

Student theses are registered by administrators at the different schools at KTH. Read more about registering student theses

Register artistic research

You can register artistic research in DiVA as an artistic output with or without full text material.

Publish your artistic research in Research Catalogue where the research is made visible in the form of so called expositions, where text, images, video and audio can be combined in a presentation or documentation. Read more about Research Catalogue .

Uses for DiVA

The information in DiVA makes it possible to find the publication, not only in DiVA, but also through search engines such as Google and Google Scholar.

DiVA can be used for open access publishing, which makes the publications more searchable and accessible. Read more on the open access pages .

The bibliographic information can be used for generating publication lists , importing records to reference management software and for bibliometric analyses .

Import publications to DiVA

Perform a search in Scopus to find the references you want to add to DiVA.
Select the references that you want to export.
Click on Export.
Select file format RIS and All available information.
Click Export to save the file to your computer.
Log in to DiVA .
Select Import references.
Select Import from external databases (top right corner).
Select file format RIS.
Upload the file.
Click on Import.
All references will now be listed. Click on one publication at a time, find your author box and enter your KTH ID (consists of eight characters and begins with u1) in the Local user ID field. Check that the other information about the publication is correct and then select Continue, Continue and Submit.

Perform a search in Web of Science to find the references you want to add to DiVA.
Select the references in the hit list that you want to export.
Click on Export.
Select file format Plain text file.
Select Full record under Record Content.
Click Export to save the file to your computer.
Log in to DiVA .
Select Import references.
Select Import from external databases (top right corner).
Select file format ISI.
Upload the file.
Click on Import.
All references will now be listed. Click on one publication at a time, find your author box and enter your KTH ID (consists of eight characters and begins with u1) in the Local user ID field. Check that the other information about the publication is correct and then select Continue, Continue and Submit.

Log in to your ORCID account.
Select the references you want to export.
Click on Export works.
Click on Export.
Save the file.
Log in to DiVA .
Select Import references.
Select Import from external databases (top right corner).
Select file format BibTeX.
Upload the file.
Click on Import.
All references will now be listed. Click on one publication at a time, find your author box and enter your KTH ID (consists of eight characters and begins with u1) in the Local user ID field. Check that the other information about the publication is correct and then select Continue, Continue and Submit.

1. Search for all your publications in KTHs publication database DiVA .

2. Mark all publication that you would like to export.

3. Look for an Export link on the bottom of the page.

4. Choose export as BibTeX.

5. Go to ORCID and choose + Add in Works and upload with BibTeX.

Log in to your Google Scholar account .
Select My Profile to see your publications.
Select the references you want to export.
Click on Export.
Select file format BibTeX.
Save the file.
Log in to DiVA .
Select Import references.
Select Import from external databases (top right corner).
Select file format BibTeX.
Upload the file.
Click on Import.
All references will now be listed. Click on one publication at a time, find your author box and enter your KTH ID (consists of eight characters and begins with u1) in the Local user ID field. Check that the other information about the publication is correct and then select Continue, Continue and Submit.

Perform a search in the DiVA of the institution in question to find the references you want to import into DiVA.
Select the references that you want to export.
Click on Export.
Select file format Mods.
Log in to KTH's DiVA.
Select Import references.
Select Import from external databases (top right corner).
Select file format MODS V3.
Upload the file.
Click on Import.
Now all references will be listed. Click on one publication at a time, find your author box and enter your KTH ID (consists of eight characters and starts with u1) in the Local user ID field.
NOTE! Do not change the organization affiliation. It must correspond to what is stated in the publication. Check that other information about the publication is correct and select Continue, Continue and Submit.