There’s a first time for everything it seems, even at my age…. Together with the administrative management, I’m really looking forward to being involved in the ITM blog from now on.
We’ve recently been audited by the Swedish National Audit Office as well as the KTH internal audit unit on how we manage contracts related to commissions at the ITM school. The question itself was connected to the delegation order: Who signs different types of contract?
I’m sure all of you who have to arrange your new contract/agreement through the KTH organisation from time to time are fully aware – and frustrated – that this is far from easy, both for you and for those of us who work with administration. We are now reviewing all the processes involved in contract management at KTH, since it is vital that we make this area easier for us all!
The internal audit unit has given us prior information that the audit will take place in the spring at ITM and will relate to the taxation of benefits. That means that we at the Deans Office (DO) will go through all the procedures and check that we don’t miss anything that we are obliged to do as a public authority. With a bit of luck, you and we already manage these procedures so well that the audit will hardly be noticed!
We are now heading towards the end of the year and the annual accounts are approaching. We have worked continuously over the last two years on monitoring the departments, which has helped to maintain the high quality of ITM’s accounting. Apart from a few minor deviations, the budget presented at the beginning of 2015 has been kept. All the departments are in the margin between budget and planned outcome. Work has started on the budgets for 2016, now that we are coming to the end of 2015. The budget will be completed and posted in December. That budget will then be the basis for follow-up during the whole of 2016.
Another priority at DO are work environment issues. We have an ongoing project in 2015 and 2016 to develop the administrative unit managers’ leadership. We applied for joint financing for this project and it has been granted. I have worked with each unit manager to set out their own goals for leadership skills. The managers then have a personal coach who leads them toward the goals. In the administration management unit, we feel glad and confident about this project and we naturally hope that this initiative will have a good effect on our shared work environment.
Finally, I would just like to encourage you all to contact us if you have any questions or suggestions for improvement. Our goal is to ensure that we have an efficient and sustainable administration that will provide good service.
I look forward to hearing from you!