Nominera hen till skolchef

Vem vill du se som skolchef för ITM från och med nästa år? Har du tänkt tycka till är det brådis – den 16 oktober ska alla förslag vara inne.

För du vet väl att vi som är anställda på ITM kan nominerar en eller flera personer – eller oss själva – till skolchefsrollen.  Givetvis finns det vissa minimkrav för att vara behörig som skolchef, till att börja med bör du exempelvis vara professor eller lektor. Ja, därmed kommer inte jag själv på fråga.

Nomineringskommittén har fler önskemål på sin lista:

• Framgångsrik erfarenhet av ledarskap över större enheter med arbetsmiljö och personalansvar (som skolchef, vice skolchef, prefekt eller motsvarande)
• Professor/lektor på docentnivå med forskningsledarerfarenhet
• Uppvisa formell ledarskapsutbildning av omfattning
• Visad god förmåga att arbeta med visioner och strategier att utveckla skolan och KTH
• Visad god förmåga att genomföra förändring och kunna fatta beslut
• Visad god samarbetsförmåga inom KTH, mellan skolor, med KTH:s ledning och studentkåren
• Legitimitet och integritet, förmåga att representera KTH externt
• Ska kunna presentera en vision för aktuell skolas utveckling inom utbildning, forskning och samverkan med samhälletNomineringskommittén består av en permanent nomineringsgrupp för skolchefstillsättningar inklusive representanter från ITM-skolans strategiska råd. Kommitténs uppdrag är att ta fram ett förslag på ny skolchef till rektor som sedan är den som väljer ny skolchef för ITM.

  Skicka ditt förslag senast den 16 oktober 2019via mail till itm-nominering-skolchef@kth.se. Glöm inte använda den mall som har skickats ut.

Who would you like to see as Head of school for ITM from next year? If you want to have a say, there’s still time – but just. The deadline for your candidate is October 16.

I hope everyone’s aware that all ITM employees can nominate one or more person – or ourselves, for that matter – as the Head of school. Naturally, there are some minimum requirements to be qualified as a school principal. To begin with, for example, you should be a professor or associate professor. No, so I do not qualify.

The Nominating Committee has more requests on its list:

• Successful experience of leadership across major units with work environment and personnel responsibilities (such as Head of school, Vice head of school, Prefect or equivalent)
• Professor/Associate Professor at docent level with research leader experience
• Demonstrate formal leadership training of scope
• Demonstrated good ability to work with visions and strategies to develop the school and KTH
• Demonstrated good ability to implement change and be able to make decisions
• Demonstrated good collaboration skills in KTH, between schools, with KTH’s management and the student union
• Legitimacy and integrity, ability to represent KTH externally

The nomination committee consists of the permanent nomination group and representatives from the ITM School’s strategic council. The committee’s mission is to produce a proposal for a new Head of school to presented for the President, Sigbritt Karlsson, who makes the final decision.

Nominate your candidate no later than 16 October 2019 via email to itm-nominering-skolchef@kth.se. Don’t forget to use se the template with motivation for your proposal/nomination that was sent out earlier.

/Christina Carlsson, Head of Administration at ITM

ITM Newsletter

We are now underway with the ITM School’s newsletter. The first newsletter was sent out on 14 March. The idea is that a newsletter will be sent out to all employees every fortnight. The newsletter will contain both internal ITM news, as well as KTH news.  The intention is that we will have better internal communication here at ITM and better knowledge of what is going on at the school. Hopefully, this will reduce the volume of internal mass email. To a certain extent, the central KTH news will replace news that was previously published in Campi.

For future newsletters, the Communications Department would like to receive input from the faculties no later than Monday of the same week in which the newsletter will be sent out (i.e. Mondays on odd numbered weeks).

We hope that you will like the newsletter and your feedback is most welcome regarding ideas and suggestions for improvement.  Please email any suggestions and news to infomaster@itm.kth.se.

Quality assurance

At the moment, KTH is fully focused on quality assurance. At an overall level, the KTH quality assurance of education across all levels, research and the supply of academic skills involves ongoing follow-up every year and a regular review every sixth year. The ongoing follow-up for research will be conducted through reports, analyses and reflections produced at both institution level and school level. The focus will be on monitoring output in the form of publication (scientific impact), external funds and more qualitative self-evaluation of the research environments with respect to quality culture. The selected focus on publishing, research funding, research environments and quality culture is motivated by the fact that these aspects are considered of particular relevance for indicating, ensuring and contributing to high-quality development in the research that is conducted at KTH.

The ongoing monitoring of the supply of academic skills will be conducted through reports including analysis and reflection produced at both institution level and school level every year. The focus will be on the monitoring of current personal data and reflection on in progress and expected development going forward.

Regular review of education at KTH

The regular review of education at all levels, including collaboration, will be implemented in a six-yearly cycle and led by the School management and Directors of Education at each school in accordance with the Faculty Review Guidelines issued by the President.

The regular review will ensure that the education programmes at KTH are high quality and that development is driven systematically and strategically so as to meet the educational requirements and targets for each programme. The combination of internal, ongoing monitoring each year and the regular review of the school every sixth year, will produce good conditions enabling firstly, the identification of what needs to be developed and secondly, to introduce measures where best needed for the education programmes to retain high quality along the journey from admission to graduation.

Spring is on the way!

Sommarsolstånd juni = Summer solstice June
Vårdagsjämning mars = Vernal equinox March
Närmast solen januari = Closest to the sun January
Längst bort från solen juli = Furthest from the sun July
Höstdagjämning september = Autumnal equinox September
Vintersolstånd december = Winter solstice December

In autumn 2018, the School was reviewed with regard to regulatory compliance. It was revealed that the School requires a lot of improvement, and we were asked to submit an action plan to the President of KTH and University Board, which in turn adopts the School’s action plan.

The School of Industrial Engineering and Management’s administration has been process-orientated for many years. But when daily life creeps in, it can be easy to miss something. This may, for example, involve the quick implementation of a new resource, but even then there is legislation that must be followed.

We have begun work on producing videos connected to the administrative processes. These shall be made clearly visible on our internal website. The idea is that it should be quick and easy to get information on what needs to be done. The first video that was produced is called “Purchasing and Procurement”. This is one of the more complex processes. The second video that has been completed is “The Travel Process”, which covers elements to consider prior to a trip all the way up to the reimbursement of travel expenses.

https://play.kth.se/embed/secure/iframe/entryId/0_glj62uil

(If the English website is accessed, the videos will be available with English subtitles).

Films currently in production:

• Entertainment Expenses
• Secondary Occupation

The fact that the aforementioned processes of Purchasing and Procurement, Travel, Entertainment Expenses and Secondary Occupation were selected in stage one is due to the fact that it was within these processes that the School had the most issues in the internal audit.

We hope that the videos will contribute towards making it “Easy to do the right thing”, a quick reminder of what applies in terms of the laws, policies and ordinances that are applicable to employees within a government agency. The films are produced within the School of Industrial Engineering and Management, as we now have the resources to do so, thanks to the unit for digital learning becoming part of ITM, and a growing communication unit within business support.

Do you know of a process that you think we should make a film about? Send your suggestion to; Christina.carlsson@itm.kth.se.

 Environmental work at KTH’s schools and Joint Business Support (GVS*)

One of the Principal’s areas of priority is Environment and Sustainability. This means, among other things, that today there is a great deal of focus on these issues at KTH. The environmental work at the schools/GVS is run centrally from 01/01/2019 at the KTH Sustainability Office, together with the schools’ management.

Here is the link to the school/GV’s own web pages regarding environmental work within their own activities:

https://intra.kth.se/styrning/miljo-hallbar-utveckling/miljoarbete-kth-skolor

Here the schools’ environmental organisations, environmental goals and local routines are described. Based on the overall Sustainability Goals, schools/GVS establish goals and action programs. Local routines are also developed within the areas that require more detailed guidance.

Report environmental deviations or suggestions for improvement

Have you seen anything that deviates from how KTH works with environmental issues, so-called deviations (deficiencies) in the environmental work?
Or do you have suggestions for improvement regarding KTH’s environmental work?

This can be usefully reported via case management (MER SPE), which can be found on the intranet under the services tab, or reported directly to service@itm.kth.se.

*GVS = Joint Business Support. Formerly the term was “UF”. The concept of GVS was introduced on 01/01/2019.

With greetings from the support team

Christina

KTH  views health and wellness as an important concern, because employees who are fit and well have more chance of being able to meet the demands placed upon them by their work. Your health is not just a personal matter, it is also a shared resource that is crucial to the organisation’s performance. As of 2019, KTH will be increasing its wellness promotion to
SEK 3000 per calendar year and be giving staff the right to exercise during paid working hours by using a wellness hour.

All KTH employees are entitled to a wellness allowance that they canspend on activities that are approved by the Swedish Tax Agency as tax-free exercise. This includes gym visits, massages, golf, light therapy and swimming. To find out exactly what is included, a complete list can be viewed at the benefits portal KTH for me, where you can see how much of your wellness allowance is remaining.

Salary review

The salary review is now complete. This means that the new salaries will be paid on 20 December. New salaries will be paid retroactively from 1 October. All staff will be offered a meeting in the New Year regarding their new salaries, if they so wish.

All of us here at the school’s office would like to wish all staff a Merry Christmas and a happy New Year!

Christina

Internal Environmental Audit

At present, KTH is performing an internal environmental audit. The internal audit group visited by ITM last Friday, and a review of was carried out regarding:

• Follow-up and evaluation of mandatory requirements
• Management’s commitment and responsibilities
• Organisation and working methods for sustainability work
• Sustainability-aspects within the framework of the quality process for education and research

The KTH Sustainability Office will support the schools in their effort to maintain and develop environmental management practices and thereby the work towards achieving sustainability goals. The purpose of this organisational change is to create “One KTH,“ by way of enhancing support and strengthening competence regarding the work with the environmental management system’s administrative procedures.

The KTH Sustainability Office will work directly with responsible managers and responsible function heads instead of – like today– environmental agents. This means that Charlott Flodin and Adde Jeihouni will resign as environmental representatives from January 1, 2019.

Read more about the Environmental Audit here (in Swedish only).

Organisational Changes for Operational Support

The Rector has decided on the new internal organisation for  Joint Operational Support (GVS). The new departments at UF will be:

• Finance and Procurement (Finance and Procurement)
• Planning, Evaluation, Quality (Planning and evaluation, Administrative Law)
• Human Resources (Human Resources, Employment Law)
• Education Support (Academic Registry, Students´ Office, International Relations)
• Research Support (Research Office, Contract Law, Fundraising)
• Collaboration (Communication, KTH Business Liaison excl. Fundraising)
• Sites and Operation (Site Services, Department for Building and Environment)
• ICT Services (IT Department, Records Management and Archive)
• Common Infrastructure (Internal audit, KTHB, KTH Innovation incl. IPR Law, Open lab, Alba Nova, SciLifeLab Administration)

Internal Audit is subject to the KTH Board, but will organisationally be places within GVS. Head of GVS is Managing Director Anders Lundgren. The Rector further decided that the KTH’s Head of School Council will function as a strategic council for the Joint Operations Support (GVS). The new organisation will be put into effect on January 1, 2019.

Read Rector’s comments on the Joint Operational Support (GVS) here.

/ Christina Carlsson, Head of Administration